Short Staffed and Overwhelmed? How to cope with less (hu)manpower

Wherever you go these days, it’s abundantly clear that businesses of all kinds are short staffed. “Now Hiring” signs can be seen nearly everywhere. Hospitals, retail stores, the public sector, and service industries are all experiencing a lack of proper staffing. Hoteliers are feeling this labor shortage as well, which leaves current staff feeling overwhelmed, unhappy, and burned out. This can negatively impact your guests because the quality of service decreases, wait times increase, and standards may be compromised due to rushing or careless mistakes. What can be done to stay sane while still maintaining the level of service that your guests expect?

Be Honest.

As the old saying goes, “Honesty is the best policy.” The majority of people understand when things aren’t going exactly as planned. But sometimes you need to be upfront and honest about the situation by kindly acknowledging that things are taking a bit longer than expected, while offering reassurance that they will be taken care of. Provide an estimate of the wait time when possible or offer to call or message them with updates where appropriate. Being open and honest goes a long way and your guests will appreciate your transparency. 

Embrace Technology.

The hospitality industry has seen a huge jump in tech adoption the past few years. Recent studies show that travelers' expectations are higher than ever before. They want a personal experience but not necessarily more face to face contact. They are even willing to pay more if it means a better overall experience. What does that look like for guests? It looks like an easy mobile check-in either by mobile or kiosk. It looks like a quick scan of a QR code that can serve many purposes like information about the hotel, a food menu, or mobile check out. It could be the ability to message back and forth with hotel staff instead of waiting in line or having to call down to the front desk. These are conveniences that guests are embracing and even seeking out when booking a stay. When you’re short staffed, it might seem daunting to consider implementing a new tool such as a Guest Messaging platform or an On-site Guest Solution. In the long run, these types of technology can benefit your staff and guests by offering convenience, efficiency and a quick way to resolve an issue.

Go back to basics.

Let’s think about some service fundamentals that never go out of style. Making eye contact, offering a smile, and making a connection with your guest is remarkable and memorable. Find something you may have in common with them like where they are visiting from or recommending something to do nearby. If you see them around the property during their stay, greet them by name. This might seem counterintuitive to the aforementioned point about less face to face interaction, but you can’t avoid your guests all together. If you think about a past experience where the service was excellent, what comes to mind? Was the person warm and human and did they go above and beyond to make your experience the best it could be? Was there an issue and someone stepped up and made it right? Did they remember your name or make a special occasion even more memorable? Even if things are a little hectic, you can still offer a positive experience that will keep them coming back again and again. Trust us, your guests will remember that you offered that extra level of service.

The hospitality industry has evolved and we’ve had to quickly adapt to the changes. It’s been quite a challenge to adhere to new standards and keep guests feeling safe and secure. As travel resumes, hotel staff will feel the pressure, especially if your team is shorthanded. Being transparent with your guests, embracing technology, and providing a genuine human experience may be the key to providing your guests with a positive experience even with less hotel staff. 

Kelly Johnson

Kelly has been a passionate marketer in the software space for over a decade. Being immersed in the hospitality industry has sparked her love of travel and a keen eye for excellent service. Maybe someday she’ll travel abroad and blog about it along the way.

Recommended Reads

Why hotel quality should be right next to price as a KPI in 2022

Tony Ciccarone // October 25, 2021

Revenue management is in firm focus for hoteliers as the travel industry starts to recover in many regions. Yet, if quality measurements are not given the same priority over the pandemic recovery period, it could…

Winning back tourists: the #1 power tip to rebuild your destination reputation

Tony Ciccarone // October 20, 2021

Reputation management comes with many challenges and opportunities for destinations. Now that travel is once again picking up in many regions, it is important to have real tourist insights to better assess current trends in…

Why Guest Reviews Are the Key to Restarting Your Hotel Business

Catalina Brinza // August 25, 2021

Reopening your hotel’s doors in 2021 can feel like a full-on rebranding. Old strategies, offerings, and successes are no longer accurate enough for the pandemic traveler - they need to know exactly what they’re in…

Fangen Sie an, erfolgreich zu sein. Fordern Sie noch heute eine Demo an!